General Feature Requests

Currently, there is a 'Submitted on' date field that is shown in directory exports and can be used as a filter on the directory. We need an 'Approved on' & 'Rejected on' date fields which are populated based on when the Approved/Rejected status is saved. We also need a 'Last Edited' date field with an associated 'Last Edited by' (User's name) field. These new fields need to be included in the existing Export Submissions report so we don't have to track the approved/rejected dates manually outside of Almabase and to determine if/when a previous submission was updated (last edited) and by whom. These new date fields also need added as directory field options so we can create email communication groups based on date approved/rejected/edited.

On forms, we are notified when someone submits it for the first time. However, If someone edits the form data after it's been submitted, we don't receive a notification. We need to be notified so we know to go in and review the updates. This is critical for our Alumni-Owned Business Directory. Our process is to review then approve/deny each submission. Once submitted, the alums can go in and edit whatever data they want without us ever knowing. We need to be notified of all updates to determine appropriateness, check accuracy & eligibility, and fix any formatting issues (ex: missing https in URLs, no dashes in phone #, etc.).

We have several optional fields on our submission form that always display in the Business Directory regardless of whether there is data in the fields or not. When the field has data, we want the field to display for that submission. When the field is blank, we want the field to be hidden for that submission. Listing all the fields takes up unneeded space and can create confusion. Example - individual URL fields: website, Facebook, Instagram, LinkedIn, etc. Not all businesses will have all of these and some business don't have any of these. We don't want to combine the fields because it's easier for viewers & admins to copy/paste the URLs when in individual fields.

Some institutions also use Almabase to manage: Room bookings Check-in / check-out dates Inventory (room availability) Duration-based pricing Current approach: Configured using Events + Forms as a workaround Opportunity: A more structured reservation-style workflow that: -> Supports date-based bookings and availability -> Simplifies setup and management for admins -> Provides a clearer experience for end users Having a reservation-style module or configuration for lodging and similar workflows will be really useful.

allow users to start a form, leave, and then return to finish the form at a later time

I doubt we're the first to run into this, but I didn’t see another thread on it. We’re relatively new Almabase users and were surprised to learn that we can’t create a form that allows users to make a payment at the end at all, much less one that could be split between a gift and a non-gift. We were hoping to use forms for things like license plate sales, on-campus alumni lodge rentals, etc., where a portion of the payment may be a donation and the rest is a fee, but it doesn’t seem like that’s possible. Please make this possible, Almabase!

We've received some feedback from frustrated users that the address autofill does not work on Almabase forms - because of the Google forms link they are unable to populate the city/state with autofill.

Add video embed as an option for Rich Text (or other field) on directory forms, like it is already available as a content option on page editors.

We’ve noticed a small but important inconsistency: • The form description displays when a form is opened via direct link • But it disappears when accessed through the event registration flow This makes it easy for guests to miss key instructions. It would be helpful if the description could appear in both views or if there were a simple checkbox option to choose whether the description should display in the registration flow

Please enable the Description field on Event Forms to display to end‑users. Currently, descriptions added by admins do not appear on the live form. Showing these descriptions would improve clarity and reduce the need for workaround instructions.