General Feature Requests

We would like to request the ability to manually refresh one-time email lists in the Almabase platform, rather than having them automatically refresh on a recurring schedule. Many users maintain one-time email lists for a specific campaign or event. After the initial use, these lists often sit dormant, yet because they are recurring lists in Almabase, the refresh continues on a set schedule (e.g., monthly, weekly). We create recurring email lists so we have the manual refresh option before we send an email, and most of the time, we refresh the list just before sending. A lot of these recurring lists are never used again. We propose adding a manual refresh option for one-time lists, similar to the one already available for recurring lists. Users could refresh the list only when needed (e.g., right before sending a campaign) This would reduce redundant processing and server load on the Almabase side and give users better control over when their lists are updated.

Many bulk email programs permit merge fields such as FIRST NAME or NAME in subject lines. It would be nice to have this feature added to Almabase.

We already have a little-utilized space for "Buy/Sell/Trade," but a dedicated Almabase module could take this further by creating a trusted, high-engagement community marketplace within the platform. Alumni could post items with a title, description, photos, preferred contact method and price. Users could browse by category (e.g., furniture, house rentals/swaps, clothing, sports gear, etc.) and filter for location, category, price range, and class year. You could also promote direct messaging and allow text notifications. Alumni could also participate in themed drops like “Holiday Gift Exchange” or “Fall Move-In.” Optional enhancements like user ratings or badges, featured listings, and event tie-ins would drive engagement, repeat visits, and stronger alumni connections across the platform.

Like many universities, there is a long history of changing class codes, making it rather difficult to keep an up-to-date list of who graduated from which department. Our team keeps our Raisers Edge queries up to date so we can pull those lists, but there isn't a good way to pull the results of that query into Almabase to work with other lists. There are currently 2 options for us. First is to create the list and pull it into AB as a static list. But this is list isn't able to be excluded or added to any of the AB dynamic lists. The second is to pull up the RE query for reference, and manually add each major code as a filter in the AB data studio. This would need to be done each time an email is sent to a group to ensure that we have all the correct major codes. It would be helpful to have better options for situations like this. Maybe it would be the ability to access RE queries in Almabase, pull RE lists as dynamic lists based on the filters set in RE, or the ability to create a dynamic list in AB and add/exclude a static RE list. Right now, it's easier to just send any emails that need to be sorted by academic area in RE directly instead of using AB. But there are a number of reasons we would rather do all of our emails in AB (with the dynamic lists being a big one).

Add Create and Update option for recurring pull, rather than just create option.

Asian Cultural Council has requested a feature where its possible to design a custom frame for alums to optionally add to their profile pictures. PFA.

If 'exclude DCC from goal' toggle is enabled on a competitive fundraising page and a donor makes a $103 ($100 gift+$3transaction fee) gift then only $100 appears on the main campaign goal thermometer. However, on the campaign card within a campaign hub, the DCC is not excluded and entire $103 is reflected. This may result in confusion among the donors and general discrepancy in reporting.

To display the a constituent's first graduation as the primary Education field and list the most recent graduation under "Other Education". If someone has completed their bachelors in 98' and pursed Masters in 2010, the most recent graduation year can cause profile misalignment when this profile is viewed by someone.

Requesting the ability to track key Almabase actions as GA4-compatible conversion events. This should allow admins to centrally monitor conversions such as event registrations or form submissions in Google Analytics 4 and better understand attribution across channels like website placements, emails, and social posts. While Almabase currently allows adding GA custom code, there is no native or clearly supported way to fire standardized GA4 events for these actions, which limits accurate conversion tracking and funnel analysis. Native support for GA4 conversion events would help customers measure engagement more effectively and reduce reliance on custom tracking workarounds.

We have traditional events that happen every family weekend and when a sold-out event disappears from the registration options people coming to register after that point think we are no longer having that beloved event as part of the weekend. Is it possible to display as "sold out", which would allow people to see it is still happening and allow them to watch for cancelations that would open it back up.